Project Organization and Environment

 

Purpose

 

The purpose of this deliverable is to define the team responsible for delivering the SAP solution, and create a plan, which contains all the necessary elements to develop a conducive working environment for them.  The project organization and work environment should contain the following information:

 

·         Working environment

·         Project Team Organizational Chart

·         Roles and responsibilities for team members

·         Stakeholders map

·         Technical project set-up

 

How should it be produced

 

Review and analyze the current project team and identify both the strengths and weaknesses of the team.  Reviewing and analyzing these areas produce a framework of defining the overall team organization structure for the SAP Implementation. 

 

·         Plan logistics and other details to setup the working environment for the project teams

·         Define the overall team organization structure for the SAP Implementation

·         Depending upon the size of the teams, grouping teams with common responsibilities

·         Define structure of project stakeholders

·         Set up the technical team, define initial project plans and procedures, and set up project support tools and evaluation systems.

 

What if it is not done

 

If this deliverable does not exist, the project management team lacks the ability to understand the team dynamics and organization.   Furthermore, structured project communication is not possible and escalation procedures cannot be defined

 

Source of Input (Deliverable/Other)

Input

 

Project Charter

·         (All deliverable outputs)

 

Outputs

 

Refer to the breakdown of the deliverable in the roadmap structure

 

Additional Information

 

It is essential to have a project administrator in place, as s/he is responsible for general administrative work, arranging meeting schedules, billing, and travel management. Also consider the cultural differences while preparing the team organization, and roles and responsibilities, as it plays major role in the international projects.