Purpose
The purpose of this deliverable is to establish the standards and procedures for the SAP implementation project. Along with that, the implementation tools (for example, documentation or issue management tools) that will be used throughout the project should be documented here as well.
How should it be produced
· Define the standards for the project documentation
· Establish a consistent, reliable, and effective process for identifying, tracking, and resolving ongoing issues, which occur throughout the project lifecycle
· Establish a process for defining and managing the project scope in an effective manner so that it complies with the project objectives, requirements, and budget
· Establish plan for project status reporting, formats of the project meetings and procedures
· Establish standards, and procedures for project planning. Several documents has been created earlier in the project such as project charter, project scope, work plan
· Create an organizational change management (OCM) framework that will be used throughout the life cycle of the project
· Create communication framework and plan which will comply with the OCM framework
· Define the strategy for deployment of SAP services throughout lifecycle of the project
· Define strategy for deployment of various tools, which will be widely used throughout the project
· Develop strategy for deployment of solution manager tool
· Define preliminary post-implementation services and support strategy for the SAP implementation
· Define appropriate quality and risk management standards and procedures that will provide the framework for managing quality of the project
· Establish standards for SAP system configuration for those who perform initial configuration setup and updates and document all the changes to keep track
· Define system authorization standards for project team members
· Define the testing strategies that can be used throughout the duration of the project
· Define the project implementation standards and procedures
· Define the strategy for how to work with enhancement and modifications to the system
· Define strategy for applying support packages and upgrading SAP environment to next release
· Define change request and transport standards for project team members
What if it is not done
This is a very important and critical deliverable of the Project Preparation phase to ensure consistency, facilitate communication and avoid redundancies.
Source of Input
(Deliverable/Other) |
Input
|
Project Charter |
· (All deliverable outputs) |
Outputs
Refer to the breakdown of the deliverable in the roadmap structure
It is necessary to identify the project standards, procedures and tools at the beginning of the project, and communicate them to the project team members. This will help the team members to operate in a more effective manner. By setting up the standards and procedures the team members can:
· Avoid redundant and unnecessary work
· Maintain consistency throughout project documents and deliverables
· Facilitate communication with project leadership and team members