Create Scope Management Plan

Use

The purpose of this task is to establish a clear process for effectively managing the extent of the project. During the implementation, there may be numerous requests to change project scope. Effective project management requires, that scope be clearly established and aggressively maintained. To make changes to the project scope during the implementation, an approval process must first be clearly defined – all changes must be fully documented, including expected impact on both budget and project schedule.

Procedure

  1. Establish clear guidelines.
    Establish clear guidelines with project team members, the extended company project team, and senior management regarding the project scope. This is documented in the Business Blueprint document deliverable in Phase 2.
  2. Follow the guidelines after approval of the Business Blueprint document.
    After approval of the Business Blueprint document, the actual scope with related business processes, SAP functions, interfaces, data conversions, SAP enhancements, custom reports and so on is documented and agreed. Subsequent to the Business Blueprint document approval, any requested changes in scope must follow these guidelines:
    Requested scope changes must be submitted in writing to the project manager. Justification for the change must be clearly explained, for example – This report is now required to satisfy the new sales territory XXX.
  3. The project manager assesses the impact.
    The project manager must then assess the cost, along with any additional resources required, and schedule impacts of incorporating this change in the SAP development and implementation schedule. All requests should be considered, but only essential scope additions should be approved, for example, a change the company may require to maintain a competitive advantage in its industry.
  4. Recommendations are made by the project manager to the steering committee as appropriate.
  5. The project manager, steering committee, and the project sponsor must agree on all inclusions or exclusions.

Result

Scope management plan is created.